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However, with all of its features, software like Microsoft Outlook is geared more toward businesses. Some email apps, like Gmail, offer robust features suited for both business and personal email users. Work emails sometimes also need an extra level of security to prevent data breaches. Work emails tend to see intense use daily, while your personal email account may only be checked from time to time.

However, people use business and personal mail accounts differently. Many email apps can be used for both business and personal emails. If you have a fast-paced job where work can come at any time, choose an email client that’s compatible with all your mobile and desktop devices. Assess the features that an email app offers and make sure they suit your needs before making a decision.įor example, if your job involves the exchange of confidential documents, you may need an email app with robust security features. However, you need to choose your app wisely because different email clients offer different features. If your company email account is deleted or the email server goes down, you’ll still have a complete backup of your entire email inbox on your device.Įmail apps are used mainly to send and receive messages – in that regard, most are pretty similar. Personal Backups: Email apps store mail on your device, not on the cloud.

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For instance, you can install a plugin that automatically deletes unimportant emails or checks your drafts for grammar and spelling mistakes.

Customizability: Many desktop email apps work with plugins, which means you can customize your email experience.

This is also a great way to remind your colleagues of upcoming events and tasks.

Shared Calendars: Apps like Microsoft Outlook have shared calendar apps that let you make appointments with other people in your company.

This is especially useful in cases where your internet access is down and you need to open an important email from earlier in the day.

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However, you can still use an email app when offline to check on mail you’ve already received.

Offline Accessibility: When you’re unable to access the internet, web email clients are useless.

This especially helps if you need to keep an eye on multiple inboxes at once.

Multi-Account Support: Many email apps offer a universal inbox for all your email accounts.

With web email clients being so easy to access, why use a dedicated email application? Here are five reasons why: This is especially important if you run a business that frequently exchanges confidential information.

Security And Privacy Measures: Some apps give you end-to-end email encryption, meaning all your emails will be properly secured.

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With these features, you can see which emails are important, archive ones you may need for future reference, and delete everything you don’t need to save storage space. Email Organization Features: Email clients often come with quick ways to sort, archive, and delete mail.For instance, your email client may feature Slack connectivity to support easy project management or Dropbox integrations for file storage. Software Integration: Many email clients offer integrations with other communication and productivity apps.Many email clients feature an all-in-one inbox that puts email from all your accounts into one place. Multiple Email Service Access: If you use a variety of email providers, switching between inboxes is a hassle.Here are some key features that make email apps a good alternative to web browsers. Email apps can do more than just send and receive messages.

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